NOTICE OF PRIVACY PRACTICES
EFFECTIVE DATE: June 14, 2021
REVISED: June 3, 2022
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
WHO WE ARE
This Notice describes the privacy practices of our practice and our physicians, nurses, and other personnel, as well as other practices that jointly participate with us in an organized system of care (an Organized Health Care Arrangement). A list of practices that this Notice covers is provided at the end of the Notice and can also be accessed by requesting a copy from us.
Changes to the Terms of This Notice
We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office and on our website.
OUR USES AND DISCLOSURES
The following categories describe how your health information may be used by us and others outside of our office that are involved in your care and treatment for the purpose of providing health care services to you, to seek payment for health care provided to you, and to support the operation of our medical and cosmetic practice.
We can use and disclose your health information to provide, coordinate, or manage your health care and any related services. For example, we may:
Example: A doctor treating you for an injury asks another doctor about your overall health condition.
We can use and share your health information to run our practice and make sure that all of our patients receive quality care. For example, we may:
Example: We use health information about you to manage your treatment and services or to help other practices within the Organized Health Care Arrangement improve the care they provide to other patients receiving care at those practices.
We can use and share your health information to bill and get payment from health plans or other entities. We may also tell your health plan about a treatment you are going to receive to obtain approval or to determine whether your plan will cover the treatment.
Example: We give information about your care to your health insurance plan so it will pay for your services.
Help with Public Health & Safety Issues
We can share health information about you for certain situations such as:
We can use or share your health information for health research or research projects that meet federal privacy law requirements. In some instances, federal law allows us to use or disclose your health information for research without your authorization, provided we get approval from a special review board. We may also disclose your health information to a researcher preparing to conduct a research project.
Required by Law
We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we are complying with federal privacy law.
Persons Involved with Your Care
We may disclose your health information to people involved in your care, such as family members or friends, unless you ask us not to. We may share your health information with someone who helps pay for your care.
We may disclose your health information to individuals or entities that perform functions or provide us with services if the health information is necessary for them to provide functions or services to us or on our behalf.
Workers’ Compensation, Law Enforcement & Other Governmental Requests
We can use or share health information about you:
Respond to Organ & Tissue Donation Requests
We can share health information about you with organ procurement organizations.
Medical Examiner or Funeral Director
We can share health information with a coroner, medical examiner or funeral director when an individual dies as necessary for them to carry out their duties. Upon your death, we may disclose your health information to an administrator, executor, or other individual authorized under law to act on behalf of your estate.
Respond to Lawsuits & Legal Actions
We can share health information in response to a court or administrative order, or in response to a subpoena, discovery request or other lawful process.
Health Care Oversight Activities
We may share your health information to a health oversight agency for investigations, inspections, audits, surveys, licensure and disciplinary actions, and in certain civil, administrative, and criminal procedures or actions, or other health oversight activities as authorized by law.
If you are a minor, we may use or disclose your health information to your parents or legal guardians when permitted or required by law.
For certain health information, you can tell us your choices about what information we share. If you have a clear preference for how we share your information in the situations described below, talk to us.
Tell us what you want us to do, and we will follow your instructions.
You Have the Right to Decide:
If you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information to lessen a serious and imminent threat to health or safety.
In these cases, we never share your information unless you give us written permission:
We may contact you for fundraising efforts, but you can tell us not to contact you again.
When it comes to your health information, you have certain rights including:
Access to Your Medical Records
You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this. We will provide a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee. We may deny access, under certain circumstances. If we deny your request, we will notify you and let you know if you may request a review of the denial.
Request a Correction to your Medical Record
You can ask us to correct health information about you that you think is incorrect or incomplete. We may deny your request, but we will notify you in writing within 60 days and describe your rights to give us a written statement disagreeing with the denial. We may deny your request if:
Request Confidential Communications
You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address. We will say “yes” to all reasonable requests.
Ask us to Restrict Health Information Used or Shared
You can ask us not to use or share certain health information for treatment, operations or payment purposes. Your request must state the specific restriction requested and to whom you want the restriction to apply. We are not required to agree with your request, and we may say “no” if it would affect your care. If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for purpose of payment or our operations with your health insurer. We will say “yes” unless a law requires us to share that information or in emergency circumstances when the information is required for your treatment.
Get a List of Those with Whom We Have Shared Information
You can ask for a list (accounting) of the times we have shared your health information for six years prior to the date requested, who we shared it with, and why. We will include all of the disclosures except for those about treatment, health care operations, payment and certain other disclosures (such as any you asked us to make). We will provide one accounting a year for free but will charge a reasonable, cost-based fee if you request another one within 12 months.
Get a Copy of this Privacy Notice
You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.
Choose Someone to Act for You
If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information. We will make sure the person has this authority and can act for you before we take any action.
File a Complaint if you Feel Your Rights are Violated
You can complain if you feel we have violated your rights by contacting our Chief Compliance Officer.
Contact Information for our Chief Compliance Officer Mail: Aqua Dermatology Attn: Chief Compliance Officer 900 Village Square Crossing Palm Beach Gardens, FL 33410 7 DM_US 188399304-4.103751.0010
Phone: (844) 275-3458
You can also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights. We will not retaliate against you for filing a complaint.
We keep a current copy of this Notice on display in our offices and on our branded websites including aquadermatology.com.
This Notice of Privacy Practices applies to the following organizations
This Notice applies to all of the practices that participate in the Aqua Dermatology Health Care Arrangement, which includes the following entities and their affiliated brands: Naples Center for Dermatology & Cosmetic Surgery, P.A.; Aqua Dermatology Management, LLC; Aqua Global, LLC; and Goodman Dermatology, P.C.
As an Organized Health Care Arrangement, our practices cooperate with one another to provide an organized system of care. This Notice applies to the services we furnish to you and the activities we perform as an Organized Health Care Arrangement. Your health information may be used by our treating providers or staff involved in your care and treatment for health care services, to seek payment for health care services provided, and to support the operation of our medical and cosmetic practice.
This Notice replaces all earlier versions.